A sworn translator is a professional translator officially authorized by a government or legal authority to produce certified translations of legal, official, or administrative documents. These translations are often required for immigration, court cases, academic recognition, or government procedures. The number of sworn translators is very limited, so they are not available in all languages. But there are other ways of certifying translations in all languages and in all countries.
✅ Key Features of a Sworn Translator
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Legal Authority:
They are appointed or authorized by a court, ministry, or government agency. -
Oath or Declaration:
They often take an oath to translate faithfully and accurately. -
Official Translations:
Their translations are legally valid and typically include:-
A statement of accuracy
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Signature and stamp/seal
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Date and sometimes a registration number
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Used for Translating:
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Birth, marriage, death certificates
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Diplomas, transcripts
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Legal contracts, court rulings
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Immigration or asylum documents
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⚖️ Sworn vs. Certified vs. Notarized Translation vs. Translation Office Service
| Type | Who Provides It | Legal Standing | Used For |
| Sworn | Government-authorized translator | High (legally binding) | Courts, immigration |
| Certified | Professional translator (self-certification) | Medium | University, applications |
| Notarized | Translator + notary public | Depends on jurisdiction | Official filing in some countries |
| Translation office certified* | Translation office | Depends on jurisdiction | Official filing in some countries |
Which countries have sworn translators and their registers?
Several countries maintain official systems of sworn translators (sometimes called certified or authorized translators), often with public registers or databases. These translators are usually authorized to produce legally valid translations of official documents (e.g. birth certificates, court rulings, contracts). Here’s an overview of countries with such systems:
- Belgium: Has a National Registry of Sworn Translators and Interpreters (RN TIJ in French, NR BVT in Dutch), managed by the Ministry of Justice. A public register is accessible online via the Justonweb platform.
- Cyprus: Maintains a Council for the Registration of Sworn Translators. A register is publicly available online, providing the names and contact details of registered sworn translators and their language combinations.
- Estonia: Since January 1, 2020, only sworn translators (vandetõlk) are authorized for official translations. A list of sworn translators is maintained by the Ministry of Justice.
- Finland: Has a Register of Authorised Translators and a Register of Court Interpreters. These registers are considered equivalent to sworn translators and interpreters for the purposes of the EU Directive on the right to interpretation and translation in criminal proceedings.
- France: Officially recognized sworn translators (traducteurs assermentés) are approved by the French Courts of Appeal. An official directory (Annuaire de Traducteurs Assermentés) exists.
- Germany: Sworn translators (beeidigte Übersetzer or vereidigte Übersetzer) are authorized by the regional German courts (Landgerichte). Some federal states maintain online databases of sworn translators and interpreters. For example, Lower Saxony has a register that can be consulted. There is also a national database accessible through the E-Justice portal.
- Italy: Sworn translators (traduttori giurati) are accredited by local courts. While there may not be a single national register, lists are often maintained by individual courts.
- Latvia: While “sworn translator /zvērināts tulks, zvērināts tulkotājs” might not be the exact official term, Latvia has certified translators who provide official translations. Information about certified translators might be available through relevant professional associations or government bodies. One such organization is Baltic Media, which offers certified and notarized translation services from Riga.
- Lithuania: Has legal translators; the Lithuanian Association of Conference Interpreters may provide information on qualified professionals.
- Luxembourg: Translators-interpreters sworn in by the Superior Court of Justice of Luxembourg are authorized to translate official documents. The Association luxembourgeoise des traducteurs et interprètes (ALTI) has a register of its members, which includes sworn translators.
- Netherlands: Sworn translators must be registered in the Register beëdigde tolken en vertalers (Rbtv), managed by the Bureau Wbtv under the Legal Aid Board. This is a public register where you can search for sworn translators by name or language combination.
- Poland: The Polish Society of Sworn and Specialized Translators TEPIS is an organization of sworn translators. They may maintain a register of their members.
- Portugal: SNATTI (National Union of Translators, Terminologists and Interpreters) is a professional association that includes sworn translators. They may have a directory of their members.
- Spain: Sworn Translators-Interpreters (Traductores-Intérpretes Jurados) are accredited by the Spanish Ministry of Foreign Affairs, European Union and Cooperation (MAEC), which maintains an official and publicly accessible list.
- Sweden: Sweden has a system of authorized translators and interpreters, but certified translations are also common – they are cheaper and available in all language combinations and are certified by translation agencies. Baltic Media, for instance, offers certified translation services from Stockholm. Information on certified translators might be available through professional associations.
It’s important to note that the specific terminology, accreditation processes, and the existence and accessibility of public registers can vary. If you need a sworn translator in a particular European country, it’s best to check the website of the country’s Ministry of Justice, relevant courts, or professional translators’ associations for the most up-to-date information and official registers.
The European e-Justice Portal also provides some information and links to national registers of legal translators and interpreters where they exist within the European Union.
✅ European Countries with Sworn Translators & Registers
| Country | Sworn Translator Title | Public Register Maintained By |
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| Germany | Beeidigte Übersetzer | Justice Portal (Justizportal) |
| Spain | Traductor-Intérprete Jurado | Ministry of Foreign Affairs |
| France | Traducteurs assermentés | Courts of Appeal |
| Netherlands | Beëdigde vertalers | Bureau Wbtv |
| Belgium | Traducteurs jurés / Beëdigde vertalers | Federal Public Service Justice |
| Sweden | Auktoriserade translatorer | Kammarkollegiet |
| Finland | Auktorisoidut kääntäjät | Finnish National Agency for Education |
| Poland | Tłumacz przysięgły | Ministry of Justice |
| Portugal | Tradutor Certificado / Juramentado | Institute of Registries and Notaries |
| Czechia | Soudní tlumočník | Ministry of Justice |
| Slovakia | Súdny prekladateľ | Ministry of Justice |
| Romania | Traducător autorizat | Ministry of Justice |
| Austria | Allgemein beeidete und gerichtlich zertifizierte Dolmetscher | Federal Ministry of Justice |
| Hungary | Hites fordító | OFFI (Országos Fordító és Fordításhitelesítő Iroda) |
Which Nordic countries have sworn translators and their registers?
While the term “sworn translator” might not be uniformly used across all Nordic countries, several have systems in place for the official authorization or certification of translators, often with publicly accessible registers. Here’s a breakdown by country:
- Sweden: Sweden has a system of “Authorised Translators” (Auktoriserade Translatorer) who have passed an official translation test administered by Kammarkollegiet (the Swedish Legal, Financial and Administrative Services Agency).
- Register: Kammarkollegiet maintains a searchable online directory of Authorised Translators. You can search by name or translator number and specify the source and target languages.
- Norway: Norway utilizes the term “Government-Authorised Translators.”
- Register: The Association of Government-Authorized Translators in Norway (STF) provides an online platform called Translatorportalen, which serves as a register where you can find authorized translators for various language combinations.
- Finland: Finland has a “Register of Authorised Translators“ and a separate “Register of Court Interpreters,” both maintained by the Finnish National Agency for Education. These authorized translators and court interpreters are recognized for official translations.
- Register: Both registers are publicly accessible online through the Finnish National Agency for Education’s website (Opintopolku.fi). You can search by language pair or name.
- Denmark: While the term “sworn translator” isn’t the primary official designation, Denmark has certified translators who provide official translations.
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- Register: There doesn’t appear to be a central, publicly accessible government-managed register of sworn or officially certified translators in Denmark. However, professional translation agencies often employ certified translators, and their credentials may be verifiable through the agency.
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- Iceland: Similar to Denmark, Iceland does not have a direct equivalent to the “sworn translator” title with a central public register managed by the government. However, certified or authorized translators likely exist within translation agencies. Information about their qualifications would typically be available through the agency itself.
In summary:
- Sweden and Norway have well-established systems of government-authorized translators with publicly accessible online registers.
- Finland has registers for both authorized translators and court interpreters.
- Denmark and Iceland do not have central public registers of “sworn” translators, but certified professionals operate within translation agencies.
When seeking an official translation in any of these Nordic countries, it is advisable to inquire about the translator’s credentials and any relevant certifications they hold. For Sweden, Norway, and Finland, the official registers provide a reliable way to verify a translator’s authorization. For Denmark and Iceland, checking the credentials and reputation of the translation agency is a key step.
Why don’t all countries have a sworn translator institution?
The establishment of a sworn translator institution is not universal across all countries due to a variety of historical, legal, and practical factors. Here are some key reasons why some countries may not have this specific system:
1. Different Legal Traditions and Systems:
- Common Law vs. Civil Law: The concept of sworn translators is more prevalent in civil law countries (common in continental Europe and Latin America) where there’s a greater emphasis on formal legal processes and the official validation of documents by state-authorized professionals. Common law countries (like the United States, the United Kingdom, Canada, and Australia) often rely on certified translations provided by professional translators who attest to the accuracy of their work, sometimes with a notary public’s involvement, rather than a specific “sworn” status granted by the state.
- Varying Legal Requirements: Each country has its own unique legal and administrative requirements for the acceptance of foreign language documents. Some countries might find that a system of certified translators, backed by professional organizations or notaries, sufficiently meets their needs without the necessity of a state-sanctioned “sworn” status.
2. Historical Development:
- The institution of sworn translators often has historical roots in specific legal and administrative traditions. Countries that developed their legal systems along different paths may not have seen the same need for this particular type of formalized translation service.
3. Practical and Economic Considerations:
- Cost and Bureaucracy: Establishing and maintaining a system of sworn translators, including examinations, accreditation processes, and registers, can be a significant undertaking for a government. Some countries might opt for less bureaucratic and potentially less costly alternatives like relying on the certifications of professional translator associations or the authentication provided by notaries.
- Market Demand and Language Needs: The necessity for sworn translators might also depend on a country’s level of international interaction, the volume of legal and official documents requiring translation, and the diversity of languages involved. In countries with less demand for such services or where specific language needs are less pronounced, a formal sworn translator system might not be deemed essential.
4. Existence of Alternative Mechanisms:
- Certified Translators: As mentioned earlier, many countries rely on “certified translators” who are recognized by professional associations or who provide a signed statement attesting to the accuracy of their translation. This certification often carries significant weight and is accepted by legal and administrative bodies.
- Notarization and Apostilles: Some countries use notaries public to authenticate translations, providing a legal guarantee of the translator’s oath or affirmation. The Hague Apostille Convention also provides a method for authenticating documents for use in foreign countries, which can sometimes apply to translations.
- Court-Appointed Interpreters: While distinct from sworn translators of written documents, some countries have systems for court-appointed interpreters who are authorized to provide interpretation in legal settings. This can address the need for official language services within the judicial system.
In essence, the absence of a sworn translator institution in a country doesn’t necessarily mean a lack of quality or legally recognized translation services. It often reflects differences in legal frameworks, historical evolution, practical considerations, and the presence of alternative mechanisms to ensure the accuracy and validity of translations for official purposes.
Some other countries like Italy, Greece, or Denmark allow sworn translations through courts or notaries but do not maintain a centralized national register.
Request for Information
*A “translation office certification of document translation” signifies that a professional translation agency has provided a written statement (a certificate of accuracy) attesting that the translated document is a true and accurate representation of the original document. This certification typically includes the agency’s official stamp or seal, the date of certification, and a declaration signed by an authorized representative of the translation office.
Here’s a breakdown of what this usually means:
- Accuracy: The translation office vouches for the fact that the translated text accurately conveys the meaning, content, and context of the original document. It’s a word-for-word translation to the best of their ability.
- Completeness: The certification implies that the entire original document has been translated, and nothing has been omitted.
- Professionalism: It indicates that the translation was performed by qualified and experienced translators. Translation agencies often have quality control processes in place to ensure accuracy.
- Official Recognition: In many cases, a translation office certification adds a level of official recognition to the document. Depending on the requirements of the requesting authority (e.g., government agencies, courts, educational institutions), an agency-certified translation may be sufficient.
